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01 / Podcast Operations

End-to-End Podcast Operations

From guest coordination to published episodes and multi-platform distribution.

Verified operations experience

Experience at a Glance

3
Podcasts Currently Supporting
110+
Episodes Managed
150+
Guests Coordinated
10+
Publishing Platforms

And counting.

The work behind the outcome

Project Context

My role: Podcast Operations Specialist

Recurring podcast production depends on many connected handoffs. I manage the operational path from a guest’s first application through scheduling, production, approvals, promotion, publishing, and distribution so hosts can stay focused on the conversation and their audience.

My primary show support is for In the Groove with Todd and Jackie. Conversations with Jackie Bailey was an interim episode series within that work, not a separate official show. I also support The Audacity to Start. Each release is treated as a complete workflow—with guest communication, promotional assets, written content, approvals, and publishing coordination.

Scope of support

What I Worked On

01Guest application and intake management
02Guest communication and scheduling
03Recording preparation and coordination
04Full episode video editing
05Episode review and approval coordination
06Episode titles and descriptions
07YouTube publishing and optimization
08Podcast distribution to major listening platforms
09Promotional video and commercial creation
10Thumbnails and promotional graphics
11Swipe copy and social media promotional content
12Email promotion
13Episode publishing and release coordination

Connected workflow

How the Work Moves

01Guest Intake
02Scheduling
03Recording
04Editing
05Approval
06Promotion
07Publishing & Distribution
Platforms supporting the workflow

Captivate FM · YouTube · Spotify · Apple Podcasts · CapCut · Canva · Zoom · CRM · Email marketing and scheduling tools

PROOF OF WORK

Evidence

Podcast Distribution

Managing episode publishing and distribution through Captivate FM.

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Apple Podcasts

Published episodes available to listeners through Apple Podcasts.

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Spotify

The show’s published catalog and episode presence on Spotify.

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Public-Facing Podcast Presence

The website surrounding the show connects its brand, episodes, guest journey, and listening options.

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